Privacy and Transparency Notice

1. Data Controller

Castelo Notaries of 83 Victoria Street London SW1H 0HW who is the data controller.
Further contact is available from http://castelonotaries.com/

2. Purposes of Processing

Your data will be processed in order to;
● Market Castelo Notaries services to you;
● Provide services under contract to you and others;
● Comply with regulatory and other legal obligations; and
● Protect Castelo Notaries against potential claims.

3. Legal basis

Your data will be processed on the basis that Castelo Notaries has a legitimate interest in being able to achieve the aims of processing set out above. Where special category data is provided, the provider of the data warrants that they consent to Castelo Notaries processing data or that they have obtained written consent from the data subject.

4. Personal Data Held

As a minimum Castelo Notaries is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, Castelo Notaries holds whatever information is provided to it by its clients and others. This will rarely include special category data.

5. Failure to Provide Data

If you fail to provide Castelo Notaries with the data required you will not receive services or marketing.

6. Data Sources

Castelo Notaries obtain most personal data from its clients and those who have indicated that they have an interest in Castelo Notaries services. Castelo Notaries also obtain some personal data from other correspondents. Castelo Notaries also collect some data from publicly available sources (e.g. Companies House).

7. Recipients

Any data provided by its client its treated as confidential to that client and will only be shared with others in so far as this is necessary in order to provide the services contracted for by the client, to comply with regulatory and other legal obligations and to protect Castelo Notaries against a potential claim. In order to provide its services, Castelo Notaries relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, Castelo Notaries ensures that data is processed in compliance with this policy.

8. Third Countries and Safeguards

Other than where required in order to provide services as required in individual client mattes, data is rarely sent to third countries. Where it is, the relevant devices are password protected and equipped with tracking and remote wipe software. The devices are personally accompanied.

9. Retention Period

We will keep all records as long as required by applicable law or as may be necessary having regard to custom, practice or the nature of the documents concerned. Particularly in the case of Notaries Public of England and Wales, the Notaries Practice Rules 2014 require that that notarial acts in the public form shall be preserved permanently/in perpetuity. Records of acts not in public form shall be preserved for a minimum period of 12 years.

10. Destruction of documents

When physical documents are no longer needed, they will be destroyed using the shredding method to
ensure the data is unreadable and cannot be reconstructed. Documents will be shredded using a cross-cut or micro-cut shredder.

When digital documents are no longer needed, they will be destroyed in a manner that ensures data
cannot be recovered. Amongst the methods used may include: overwriting, degaussing or physical
destruction. ata will be overwritten with random data at least three times to ensure it cannot be
recovered.

11. Data Subject’s Rights

Where relevant, you have the right (subject to client confidentiality) to:
● Withdraw consent to the processing of your data;
● Complain to a supervisory authority regarding the processing of your data
(https://ico.org.uk/); and
● Obtain a copy of the data held on you and correction to any errors in that data

12. Automated Decision Making

None.

Cookie Policy

Last updated 10/03/2022 

1. Overview

This Cookie Policy explains how Castelo Notaries (‘we’, ‘us’ and ‘our) use cookies and similar technologies to identify you when you visit our website www.CasteloNotaries.com This policy explains what these technologies are, why we use them and your rights to control our use of them.

In some cases, we may use cookies to collect personal information.

2. What are Cookies?

Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used in order to make websites function or to work more efficiently, as well as providing reporting information.

Cookies set by the website owner (Castelo Notaries) are called ‘first party cookies’. Cookies can also be set by third parties, such as those who serve content or provide advertising or analytics services on the website (“third party cookies”).

Both websites and HTML emails may also contain other tracking technologies such as “web beacons” or “pixels.” These are typically small transparent images that provide us with statistics, for similar purposes as cookies. They are often used in conjunction with cookies, though they are not stored on your computer in the same way. As a result, if you disable cookies, web beacons may still load, but their functionality will be restricted.

3. How We Use Cookies

We use cookies for a number of different reasons. Some cookies are necessary for technical reasons in order for our website to function correctly; some enable a personalized experience for visitors; and some allow the display of advertising from selected third party networks. Some of these cookies may be set when a page is loaded, or when a visitor takes a particular action (clicking the “Contact Us” button on a post, for example).

4. How Can I Control Cookies?

You have the right to accept or reject cookies, apart from Essential cookies which are needed for our website to function correctly and enable you to access the services you want when visiting CasteloNotaries.com

The Cookie Content Manager can be found in the notification banner on our website. If you choose to reject cookies you may still use our site but some functionality may be restricted.

5. The Cookies We Use

5.1 Necessary cookies
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.

5.2 Advertisement cookies  
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads. 

6. Contact Us
If you have any questions about our use of cookies you can contact us via phone on 0203 441 5095 or email us at info@castelonotaries.com